ACCOUNTS PAYABLE SUPERVISOR

The Accounts Payable Supervisor supervises repetitive invoice approval / inquiry workflow to ensure proper controls, accuracy, and service levels are achieved. He/She supervises end to end service for invoice approval and submission to Finance for payment. This position communicates policies and conducts policy training, maintains standards, and manages escalations. He/She will support systems implementation, project planning, and financial analysis. The Accounts Payable Supervisor supports ongoing process improvement based on assessing the end to end process and implementing quality and efficiency improvements. This position supervises others within the department.

The Accounts Payable Supervisor reviews financial data to identify variances. He/She provides self-auditing reporting to meet compliance standards and requirements. This position resolves invoice discrepancies and approves invoices to generate payments for the general ledger. The Accounts Payable Supervisor analyzes processes for efficiency and communicates process objectives, changes, and steps to develop recommendations for improvement and to train employees on new processes. He/She communicates process objectives, steps, and changes to ensure processes are performed to standards.

Responsibilities and Duties

• Writes desk level procedures to retain and utilize in training, process documentation, and compliance policies
• Communicates with vendors and suppliers to improve processes and automated invoice approval
• Analyzes and provides financial data (accruals and errors) to finance team on a periodic basis
• Supervises third party processors and works with SAAS solution providers to ensure process integrity is maintained and verifiable
• Responds to external vendor inquiries and requests to provide financial information (e.g., contract, catalog, accounts payable, general ledger, etc.)
• Organizes department functions, group structures, and work assignments to maximize productivity and achieve quality results
• Holds others accountable to established performance levels to achieve individual and group goals

Knowledge and Skills

• Accounting Knowledge: Demonstrates basic knowledge of accounting theory and principles
• Detail Orientation: Distinguishes between “big picture” concepts and comments and specialized, smaller specific facts associated with work; notes the specifics of events and experiences; explains, in general, how details impact end goals or outcomes; ensures that work is completed accurately and with the appropriate level of detail
• Project Planning: Demonstrates an understanding of basic project planning processes, including planning action items and resources
• Report Generation: Possesses ability to generate simple reports using basic functions in software, and/or writing basic queries; identifies information required to complete reports and identifies existing reports generated by others
• Technology Knowledge: Demonstrates a general understanding of technology used by the company; communicates basic technological concepts and terminology; applies standard technology in daily work
• Proficient in Microsoft Excel
• Bachelor’s Degree (or internationally comparable degree) – Preferred
• Bachelor’s Degree (or internationally comparable degree) in Accounting – Preferred

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law