Administrative Assistant

About this role

As Administrator for this significant international energy company, you’ll be working out of the office in San Ramon, CA. You’ll be juggling the usual demands for a busy team – managers’ calendars, event planning, logistics for meetings and the associated paperwork – keeping team members informed, crafting agendas and chasing down key information. There’s all the essential responsibilities to keep the office running smoothly – ordering office supplies, keeping printers stocked and maintained, maintaining records management systems, and performing basic bookkeeping work

You’ll be working with confidential information so discretion is essential.

Duties:

• Preparing invoices, reports, memos, letters, financial statements, and other documents.
• Filing and retrieving corporate documents, records, and reports
• Reading and analyzing incoming memos, submissions, and reports to determine their significance and plan their distribution
• Preparing agendas and making arrangements for committee, board and other meetings

About you

Required:

• High school diploma or GED required.
• 8-10 years administrative assistance experience required.
• Experience working with executives highly preferred.

Your Skills:

• Strong experience maintaining calendars, organizing and maintaining office files, scheduling meetings, and making travel arrangements, creating expense reports
• Intermediate to advanced MS Office (Adobe (PDF), PowerPoint, Word, Excel, Outlook, SharePoint
• Ability to discreetly handle confidential information
• Strong organization skills and attention to details are crucial

Your job will take place in a fast moving environment where multiple tasks can happen simultaneously. You need the ability to handle multiple tasks at once while prioritizing the tasks to changing needs and deadlines. You will have to be flexible while maintaining your good judgement to make a sound decision in these situation.

Start the process and Apply today.

What we offer

Why work through Brunel? We start with competitive rates, a comprehensive benefits package and a 401k. We provide flexibility of work with the security of an open-ended contract. With Brunel you will gain experience and expertise, building on your skills and developing your career further.