Website Petco
Executive Administrative Assistant – Project Management
Category: Corporate
Location: 654 Richland Hills Drive – Bldg 7, San Antonio, TX 78245
Schedule: Full Time
Position Overview
Qualifications
Our vision at Petco is Healthier Pets. Happier People. Better World. We’re making things better for pets, people and the planet through our Think Adoption First philosophy, the Petco Foundation and other important initiatives that focus on putting animals first, educating pet parents and reducing our carbon footprint. The journey starts with knowledgeable, passionately engaged associates who are proud to recommend Petco as a place to work, who believe in our Vision and who are committed to delivering a superior customer experience.
From our retail stores and our network of Distribution Centers to our Corporate offices, you’ll work with others who share your values and commitment. We seek individuals who are passionate about animal welfare, have great people skills and are driven to grow and advance in their careers with us. Our ongoing growth is creating exceptional opportunities for professional development and personal enrichment throughout our organization.
Position Purpose
The Executive Administrative Assistant – Project Management will mainly provide administrative and project support to a Vice President, and also one or more Directors within the department as a whole. This job consists of a variety of tasks which vary by department and may be covered by general operating procedures. Individual judgment is required to deal with situations that may arise and require an effective resolution.
Essential Job Functions: The incumbent must be able to perform all of the following duties and responsibilities with or without a reasonable accommodation.
- Prepare and maintain the manager’s schedule, to include meetings, budgets, etc., and support ongoing communication to support the manager and department in his or her absence. Make travel arrangements.
- Answer incoming phone calls to the department, which may require call screening and/or rerouting to the appropriate person(s), or fielding routine inquiries and resolution of problems or issues affecting the department. Greet visitors and determine whether they should be given access to specific individuals.
- Compile data and conduct research. Efficiently create complex documents, reports or presentations using MS Word, spreadsheet software and/or PowerPoint.
- Maintain a record of all departmental correspondence in supporting files. File and retrieve corporate documents, records, and reports.
- Open, sort, and distribute incoming correspondence, including faxes and email. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare responses to correspondence containing routine inquiries. Type department correspondence from verbal or written directions.
- Prepare agendas and make arrangements for meetings. Attend meetings to record minutes. Accurately compile, transcribe, and distribute minutes of meetings.
- Analyze data to determine appropriate course of action from responding to customer service issues to project planning and coordination.
- Assist in department projects. Provide project coordination. This task includes project analysis maintenance of project timelines, assistance in setting up and conducting project meetings.
Supervisory Responsibility:
None
Work Environment
The majority of job duties are performed while seated indoors with little or no exposure to hazards.