Executive Assistant, Public Affairs

The Role: Executive Assistant, Public Affairs

The Location: Washington, DC

The Executive Assistant will provide administrative support to the Executive Vice President of Public Affairs, the Vice President of Government Affairs and manage the Washington office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative challenges of supporting a small office of diverse people and programs. This individual must be able to function effectively in a matrixed, corporate environment under minimal supervision.

This position requires frequent communication and coordination with S&P Global staff in the headquarters office in New York as well as in the various countries where S&P Global is present. The global nature of this team may require work outside of the standard business hours.

Responsibilities

• Support the Executive Vice President, Public Affairs
  • Assist the EVP with daily duties to maximize the effectiveness of the EVP.
  • Proactively manage the EVP’s calendar and incoming scheduling requests.
  • Coordinate travel arrangements, logistics and trip agendas.
  • Complete monthly expense reports.
  • Arrange facilities, AV and catering for meetings.
  • Perform accounts payable processing and manage vendor invoices and contracts.
  • Answer and respond to incoming calls and emails.
  • Draft correspondences, agendas, presentations, and meeting notes and follow up.
• Support the Vice President, Government Affairs & Public Policy
  • Proactively manage the VP’s calendar and scheduling requests.
  • Coordinate travel arrangements, logistics and trip agendas.
  • Complete monthly expense reports.
• Manage the Washington Office
  • Arrange facilities, AV and catering for onsite meetings. Assist local IT team to set up video conferences and virtual meetings.
  • Greet external guests visiting the office.
  • Assist Public Affairs staff visiting from other offices with booking guest desks and liaising with security.
  • Coordinate with other Executive Assistants when company leaders are visiting Washington.
  • Manage the inventory of office supplies, order additional supplies as needed and ensure costs are appropriately managed.
  • Plan space allocations, layouts and floor moves as required.
  • In coordination with Facilities, arrange for and supervise building maintenance.
  • Assist with planning local external events.
  • Onboard new employees and internal transfers: assist with orientation to the organization, benefits enrollment and tax forms.

Skills and Experience

• At least 5+ years of administrative experience in a corporate setting
• Experience in a Public Affairs function a plus (government affairs, communications, corporate social responsibility or enterprise marketing)
• Excellent verbal and written communications
• Highly organized and detail oriented
• Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Committed to, and enthusiastic about, the mission and vision of S&P Global
• A strategic thinker who is adept at multi-tasking in a fast paced environment, able to plan, prioritize, and organize individual and group activities and processes
• Outgoing, straightforward, and creative
• Able to work independently and take initiative
• Results oriented
• An adaptable, flexible problem-solver
• Team-focused, enjoy working as part of an active group of highly engaged individuals, sharing information readily with co-workers, and listening to and respecting others
• A person who presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others.

About Company:

At S&P Global, we don’t give you intelligence—we give you essential intelligence. The essential intelligence you need to make decisions with conviction. We’re the world’s foremost provider of credit ratings, benchmarks and analytics in the global capital and commodity markets. Our divisions include S&P Global Ratings, S&P Global Market Intelligence, S&P Dow Jones Indices and S&P Global Platts. For more information, visit www.spglobal.com.

To all recruitment agencies: S&P Global does not accept unsolicited agency resumes. Please do not forward such resumes to any S&P Global employee, office location or website. S&P Global will not be responsible for any fees related to such resumes.

S&P Global is an equal opportunity employer committed to making all employment decisions without regard to race/ethnicity, gender, pregnancy, gender identity or expression, color, creed, religion, national origin, age, disability, marital status (including domestic partnerships and civil unions), sexual orientation, military veteran status, unemployment status, or any other basis prohibited by federal, state or local law. Only electronic job submissions will be considered for employment.

If you need an accommodation during the application process due to a disability, please send an email to: EEO.Compliance@spglobal.com and your request will be forwarded to the appropriate person.

The EEO is the Law

Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law.