Website The Coca-Cola Company
Job ID: R-28146
Job Description Summary
Location(s):
Canada
City/Cities:
Toronto
Travel Required:
00% – 25%
Relocation Provided:
No
Job Posting End Date:
May 31, 2019
Shift:
Job Description Summary:
This role provides support to the Coca-Cola Ltd. and The Minute Maid Company team for the purposes of the administration of all purchase orders and invoicing support- approximately $125,000,000 in billings, with a direct report who focuses on all marketing spend.
At The Coca-Cola Company, we treat all our vendors with respect and fairness which means they need to be compensated timely for the goods and/or services they provide to our company. Purpose of this job is to ensure we have a smooth process in place which allows us to raise Purchase Orders with proper supporting documentation that meets our company standards and also allows us to pay our vendors on time.
Duties
- Assist the company overall with Purchase Requisition creation, goods receipt and invoice payment in a correct and timely manner.
- Act as a single point of contact for both internal and external parties when it comes to Source-to-Pay (purchasing) process.
- Work closely with remote teams in order to resolve any issues (P2P, AP, IT teams etc.).
- Manage one direct report in order to deliver a seamless Source-to-Pay process.
- Support finance team on discrepancies between budget reports and/or PO/Invoice amounts. Create and maintain files or records on the Company’s records system regarding budgets, accruals, communication regarding invoices.
- Help with year-end close by ensuring all PO’s are reconciled, closed as necessary and invoicing requirements followed up with relevant parties including vendors.
- Represents the company as a single point of contact within the definition of this role, with both internal and external parties.
- Purpose is to resolve purchasing process related problems (PR/PO creation, approval, goods receipt, taxation & payment issues, as well as announcing possible changes to working methodologies).
- Examples of different types of communication would be; Direct contact with PO Requestors for PO creation, getting related supporting documents and reviewing their adequacy, understanding how different systems and tools work in order to guide the PO Requestors when in need (e.g. directing them to correct teams when they have questions around budgeting), review invoices from a structural/tax standpoint and reach out to PO Requestors for confirmation around the receipt or completion for that goods/service and liase with remote AP team to induce payment. Working with vendors for conflict and/or problem resolution is a day to day part of this position.
- We rely on remote teams in order to help create Purchase Orders and/or make any changes to them in the system (P2P), and AP teams to post invoices correctly in the system to facilitate payments. This role requires great collaboration and an open line of communication with those teams to make sure we’re paying our vendors on time.
- Keeping track of Open PO’s throughout the year and closing them when the goods/services are fully received is an important aspect of this job, which requires close attention to detail and close collaboration with PO Requestors. Since this position is not the business owner, they would rely on the PO Requestors to provide that feedback.
- This role is also responsible for understanding what the Global & Local Practices and Guidelines around Procurement is, and will need to make sure all transactions are in line with TCCC’s (The Coca-Cola Company’s) expectations, e.g. making sure the supporting documents for PO requests are adequate, and if not, educate the PO Requestors to provide the right documents.
- Candidate must use independent judgment and be able to follow through all tasks to completion with limited supervision.
- Candidate is expected to review the End-to-End process and make necessary changes within the boundaries of our global practices and guidelines. Challenging the status quo in order to improve current ways of working is within the responsibility of this role.
Requirements
- Proficient understanding of accounting practices and tax requirements in Canada
- SAP experience in purchasing is mandatory
- Prior people management experience is an asset
- Good level of stakeholder management, both for internal and external stakeholders
- Ability to resolve conflict and manage tight deadlines and/or quick turn around times for last minute requests is an integral part of this role
- 3-5 years of relevant experience, preferably within CPG
- CPA preferred
- University Degree preferred
- Bilingual French/English an asset
- Minimal travel required within Canada (less than 5% annually). Occasional travel to our headquarters in Atlanta for training/business purposes.
Coca-Cola Limited is committed to creating a diverse and inclusive workforce. We have a number of programs and policies in place to support this goal. If you require a disability-related accommodation in order to participate in the recruitment process, please contact our HR Shared Service team by calling 1-877-677-6774. Coca-ColaLimited will consult with all applicants with a disability who request accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicants individual accessibility needs.
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