Office Manager

DESCRIPTION

Amazon EAs are the primary point of contact and information flow to and from a variety of teams, clients and partners to our senior management team – we seek to hire and then offer continual development to the very best EAs ready to work in our fast paced, customer focused organisation.

We are looking for bright and motivated candidates with experience of supporting multiple managers who can demonstrate expertise with complex diary management, travel arrangements and expense recording as well as the set-up, budgeting and active management of small to mid scale events for their teams.

Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests is critical. Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative. A good sense of humor is a must, as is the ability to be flexible and change direction at a moment’s notice.

As a community the EAs work together to deliver large scale events and to share workload when priorities demand additional support – commitment to teamwork is essential.

This role is based in Dubai (UAE)

Responsibilities for this position include:
· Management of complex calendar and scheduling requirements
· Scheduling cost effective air, hotel, and ground transportation and creating detailed travel itineraries (including smooth transitions between time zones), coordinating with in-house travel agents, and managing international travel processes.
· Tracking and helping drive completion of key deliverables and following up on outstanding items
· Proactively coordinating and engaging with leadership in planning and organizing events, activities and calendars.
· Acting as a liaison for direct reports
· Driving key team activities (such as staff meeting agendas, all-hands meetings, off-sites, etc.)
· Space Management
· Updating team information in corporate people database on a regular basis